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INDIAN OIL CORPORATION LIMITED [IOC] |
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| Job: |
LPG DISTRIBUTORS' ACCOUNTING |
IOC is the largest Indian company in terms of sales and the country's largest oil company in terms of volume, customer base and profits. IOC has five refineries and a country-wide network of Regional Offices, State Offices, Area Offices, Terminals, Depots, Aviation Fuelling Stations, Pipelines, Distributors and Retailers.
LPG is one its major products in the retail sector sold in packed high pressure cylinders to millions of urban and rural Consumers through a large network of Distributors. Before describing the work that was done by us for IOC, it is necessary for us to say a few words about the flow of materials and documents in this line of business.
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Termination of connection by the consumer
When a consumer wishes to stop using IOC’s LPG, he returns the Cylinder(s) and Pressure Regulator along with the original of the Subscription Voucher to the Distributor. The Distributor issues a Termination Voucher and refunds the Security Deposit. The Distributor recovers this payment from IOC by deducting it from the remittance of security deposit collected from new consumers.
Transfer of a consumer from one distributor to another
This happens when a consumer moves to a new locality, which is served by another distributor. The present distributor issues a Transfer Termination Voucher and deletes the consumer from his customer list. The consumer carries the cylinder(s) and pressure regulator with him to his new location and enrolls himself with the distributor in that locality. The new distributor issues a Transfer Subscription Voucher. There is no monetary transaction but the new distributor becomes accountable to IOC for the cylinder(s) and pressure regulator.
IOC's main objectives behind the LPG DISTRIBUTORS' ACCOUNTING application were:
- Financial accounting of Security Deposit
- Accounting of Equipment (Cylinder and Pressure Regulator) Inventory
- MIS on sales and equipment replacements
Our scope of work included:
- Collecting documents every week from the Area Offices located all over Eastern India.
- Checking of the documents.
- Tracking missing documents and collecting them from the respective offices.
- Data Entry and Validation.
- Data Processing and printing of reports.
- Transfer of data file to IOC’s corporate FA system.
- Delivering the reports to IOC's Regional Office and to the respective Area Offices.
- Maintaining the documents as long as required
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| Data Volume - more than 250,000 transactions per month |
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| Engagement period: 1982 onwards |
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